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Msg# 10107

Administration: Finalizing Nominations Posted by Bonnie L. Sherrell July 03, 2009 - 12:59:09 Topic ID# 10107
Dawn actually wrote this:

Yahoo! Group

ADMIN: Finalizing Nominations

As of two days ago, the nomination season is complete, and it's time for authors
to finalize their nominations, if they have not done so already. Authors have
until 7 July to finalize their nominations. ***Remember that dues dates in the
MEFAs always follow Greenwich Mean Time. To find the time in GMT, visit the MEFA
site and, in the bottom left-hand corner is the date and time in GMT. Make sure
to have all steps of your nominations completed before midnight GMT on 7
July!***

Please also keep in mind that nominations must be *finalized* by 7 July. It is
highly recommended that authors complete the process several days before the due
date to allow adequate time to resolve any issues that may arise.

Following is a step-by-step description of the process authors use to finalize
nominations. Make sure that, for all of your nominated works, that you have
completed all of the steps.


*************************

FINALIZING NOMINATIONS

To begin with, you received an email from your liaison informing you that your
story was nominated for the MEFAs. You needed to accept that nomination by
emailing your liaison. If you have not done this step already, it is recommended
that you copy Marta, the MEFA admin, on all emails in order to assure that the
process is completed as quickly as possible. Marta can be reached at
mefasupport-at-mefawards-dot-net.

Next, you should have completed a story form for each of your nominated works.
To complete the form, log into the MEFA website and click the link View My
Nominated Stories (http://mefawards.net/MEFA2009/index.php?page=mystories). This
will call up a list of all of your stories that have been nominated.

Beneath each entry is a gray bar with a set of links. Click Edit Data to fill
out the form for each nominated piece.

This form will require you to check and enter essential information (like the
URL where the story can be found and the story's rating) and will also ask for
information that will assist the MEFA staff in placing your story into an
appropriate category. When you've completed the form, choose from the drop-down
at the bottom of the page "Author satisfied with form" and click the button
Submit Completed Form. The form will flag any errors you need to correct. You
can also choose to save your progress without submitting a final form by
choosing "Author has begun but not finished form."

Finally, once your form has been submitted, you will need to verify that the
form for the story has been completed to your satisfaction. This can be done by
including a note on the nomination form or by emailing your liaison.


*************************

HOW DO I KNOW WHAT I STILL HAVE LEFT TO DO?

Perhaps your story was nominated on the first day that nomination season opened,
and you started then on finalizing the nomination but have since forgotten where
you left off.

At the bottom of each story form is a checklist of items that must be completed
in order to finalize the nomination. As you move through the process, items will
be marked on this list with a green check. If you have a box full of green
checks, congratulations--you're finished! If you are missing items, complete
those items or contact your liaison if you think you've completed an item that
isn't on the list.

On the list of your nominated stories, there are three columns. The rightmost is
headed "Actions": This column will also allow you to see at a glance where you
are in the nominations process for each of your stories.


*************************

FOR MORE INFORMATION ...

Authors can find more information on the process of finalizing nominations in
the Nominations FAQ:
http://mefawards.net/MEFA2009/index.php?page=FAQnominations#nom_17





LiveJournal

ADMIN: Finalizing Nominations

<lj-raw>
<p>As of two days ago, the nomination season is complete, and it's time for
authors to finalize their nominations, if they have not done so already. Authors
have until 7 July to finalize their nominations. <strong><em>Remember that dues
dates in the MEFAs always follow Greenwich Mean Time. To find the time in GMT,
visit the MEFA site and, in the bottom left-hand corner is the date and time in
GMT. Make sure to have all steps of your nominations completed before midnight
GMT on 7 July!</em></strong></p>

<p>Please also keep in mind that nominations must be <em>finalized</em> by 7
July. It is highly recommended that authors complete the process several days
before the due date to allow adequate time to resolve any issues that may
arise.</p>

<p>Following is a step-by-step description of the process authors use to
finalize nominations. Make sure that, for all of your nominated works, that you
have completed all of the steps.</p>


<lj-cut text="Finalizing Nominations">

<hr />

<h3>Finalizing Nominations</h3>

<p>To begin with, you received an email from your liaison informing you that
your story was nominated for the MEFAs. You needed to accept that nomination by
emailing your liaison. If you have not done this step already, it is recommended
that you copy Marta, the MEFA admin, on all emails in order to assure that the
process is completed as quickly as possible. Marta can be reached at
mefasupport-at-mefawards-dot-net.</p>

<p>Next, you should have completed a story form for each of your nominated
works. To complete the form, log into the MEFA website and click the link <a
href="http://mefawards.net/MEFA2009/index.php?page=mystories">View My Nominated
Stories</a>. This will call up a list of all of your stories that have been
nominated.</p>

<p>Beneath each entry is a gray bar with a set of links. Click Edit Data to fill
out the form for each nominated piece.</p>

<p>This form will require you to check and enter essential information (like the
URL where the story can be found and the story's rating) and will also ask for
information that will assist the MEFA staff in placing your story into an
appropriate category. When you've completed the form, choose from the drop-down
at the bottom of the page "Author satisfied with form" and click the button
Submit Completed Form. The form will flag any errors you need to correct. You
can also choose to save your progress without submitting a final form by
choosing "Author has begun but not finished form."</p>

<p>Finally, once your form has been submitted, you will need to verify that the
form for the story has been completed to your satisfaction. This can be done by
including a note on the nomination form or by emailing your liaison.</p>


<hr />

<h3>How Do I Know What I Still Have Left to Do?</h3>

<p>Perhaps your story was nominated on the first day that nomination season
opened, and you started then on finalizing the nomination but have since
forgotten where you left off.</p>

<p>At the bottom of each story form is a checklist of items that must be
completed in order to finalize the nomination. As you move through the process,
items will be marked on this list with a green check. If you have a box full of
green checks, congratulations--you're finished! If you are missing items,
complete those items or contact your liaison if you think you've completed an
item that isn't on the list.</p>

<p>On the list of your nominated stories, there are three columns. The rightmost
is headed "Actions": This column will also allow you to see at a glance where
you are in the nominations process for each of your stories.</p>


<hr />

<h3>For More Information ...</h3>

<p>Authors can find more information on the process of finalizing nominations in
the <a
href="http://mefawards.net/MEFA2009/index.php?page=FAQnominations#nom_17">Nominat
ions FAQ</a>.</p></lj-cut></lj-raw>