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This is an archive of the MEFA Yahoo Group, which was shut down by Yahoo in 2019. The archive can be sorted by month and by topic ID. You can use your browser to search by keyword within the month or topic you have open.
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Msg# 8602
Post-Mortem Report: Nominations and Eligibility Posted by aure\_enteluva January 22, 2008 - 0:27:45 Topic ID# 8602Hey guys,
When I posted saying that the post-mortem was done discussing the
nomination period of the awards I promised to come back later that
evening with a full report on what had been decided. And then I got
distracted. :-)
Here are some important changes for 2008 concerning the nomination
process and the eligibility of certain types of stories.
(So everyone knows: these changes were discussed extensively at the
mefa-discussion group. The decisions have already been made, and are
no longer open to discussion until next year's post-mortem. If you
would like to take part in the discussion please do so at the
mefa-discussion Yahoo group. But if you have any questions, I'm more
than happy to explain things further!)
NEW CATEGORY – OTHER BEINGS
This year there will be a new main category for authors to select
from, "Races: Other Beings." This is for stories about races that do
not have their own race – for instances, animals, or characters that
do not fit into the major races, like Tom Bombadil.
AUTHOR COMMUNICATIONS WITH LIAISONS
In past years authors have needed to email their liaison when they
finished their story form. We debated doing away with this but decided
we needed to keep this step for several reasons. However, next year
the website will remind authors to email their liaison when they
submit a completed form. Hopefully, this will help cut down on
confusion over just what needs to be done.
In addition, liaisons and all MEFA volunteers will have email
addresses with "mefawards.net" as the domain. All participants should
set up your email to "trust" email coming from mefawards.net
addresses, so that it's not treated as spam.
WITHDRAWING NOMINATIONS
In 2007 one major problem we had was authors who never replied to
emails. This creates a problem because the volunteers don't know
whether the emails aren't getting through, or we have an old address,
or what. So we decided to tweak the system a little for 2008.
An author will have at least two weeks from the time the liaison first
sends them an email to acknowledge that they received notice that
their story was nominated. At the end of two weeks (or whenever the
liaison runs out of ways to try to contact the author, whichever comes
later), the liaison will go back to the nominator. The nominator can
choose to try to get in touch with the author themselves; or they can
opt to have the nomination withdrawn so they can nominate a new story.
(This becomes important if the author nominates twenty stories, the
maximum each nominator can put forward.)
Authors don't need to actually complete the story form in this time; a
quick two-sentence email to their liaison will do the trick.
ELIGIBILITY OF POEMS IN LONGER WORKS
We discussed what to do with poems that also appears as "songs" in
larger works. If a poem is used in a story, perhaps as a song sung by
some of the characters, it was unclear whether one's competing,
affects the other's eligibility. According to our rules, if a part of
a series competes the whole series cannot compete later because the
already-nominated part would in affect be competing twice.
It was decided that, if the poem was by a different author than the
story, they could both compete. This is because if the poem competes
first, the author of the story didn't have a chance to give
permission; and vice versa if the story competes first. However, if
the poem and story are both by the same author then they do affect the
eligibility of each other, so that if a story competes the poem
contained in it can't compete in the future; and if the poem competes
the story is only eligible if it can be modified to not include the poem.
This policy only applies to stories nominated beginning in 2008. If
your poem or your story that includes a poem competed in the past, the
story or poem that didn't already compete is still eligible.
And that's a mouthful! This is a complex rule, so if you think you're
likely to be affected please ask for clarification if you need it.
ELIGIBILITY OF WIPS
In the past works-in-progress needed to have been updated in the year
proceeding the nomination season in order to be eligibile. We dropped
that requirement. Works-in-progress are eligible no matter when they
were last updated. The only requirement is that they can't have
competed in a previous year.
ANTHOLOGIES
We talked a lot about anthologies: what counted as one, whether they
should be eligible, and how to allow them to compete on as even a
playing-field as possible. Often authors collect their drabbles,
ficlets, and one-shots into collections, where the different pieces
may not have much in common. This makes it hard for MEFA reviewers to
talk about the piece as a whole in their reviews.
Only the author can decide whether a set of stories will do best
competing as a collection or as individual parts, and it's the
author's choice whether to select a nomination for an anthology. If an
anthology is nominated, the author will be given three choices:
1. Allow the anthology as a whole to compete. The individual parts
won't be eligible again in the future.
2. Decline the whole nomination. The anthology won't compete, and both
the anthology and the individual parts will be eligible in the future;
the nominator won't lose the nomination and will be able to nominate a
new story.
3. Replace the nomination of the anthology with any individual story
that's part of the anthology. The anthology will not be eligible in
the future, but the other parts that have not already competed will be
eligible in the future.
In either case, the choice is the author's.
*******
I think that's it! There will be some additions to the website, but no
other major policy changes. I'll do another report on categorizing
once we're done with that discussion in a few weeks.
Marta
(MEFA Admin.)
When I posted saying that the post-mortem was done discussing the
nomination period of the awards I promised to come back later that
evening with a full report on what had been decided. And then I got
distracted. :-)
Here are some important changes for 2008 concerning the nomination
process and the eligibility of certain types of stories.
(So everyone knows: these changes were discussed extensively at the
mefa-discussion group. The decisions have already been made, and are
no longer open to discussion until next year's post-mortem. If you
would like to take part in the discussion please do so at the
mefa-discussion Yahoo group. But if you have any questions, I'm more
than happy to explain things further!)
NEW CATEGORY – OTHER BEINGS
This year there will be a new main category for authors to select
from, "Races: Other Beings." This is for stories about races that do
not have their own race – for instances, animals, or characters that
do not fit into the major races, like Tom Bombadil.
AUTHOR COMMUNICATIONS WITH LIAISONS
In past years authors have needed to email their liaison when they
finished their story form. We debated doing away with this but decided
we needed to keep this step for several reasons. However, next year
the website will remind authors to email their liaison when they
submit a completed form. Hopefully, this will help cut down on
confusion over just what needs to be done.
In addition, liaisons and all MEFA volunteers will have email
addresses with "mefawards.net" as the domain. All participants should
set up your email to "trust" email coming from mefawards.net
addresses, so that it's not treated as spam.
WITHDRAWING NOMINATIONS
In 2007 one major problem we had was authors who never replied to
emails. This creates a problem because the volunteers don't know
whether the emails aren't getting through, or we have an old address,
or what. So we decided to tweak the system a little for 2008.
An author will have at least two weeks from the time the liaison first
sends them an email to acknowledge that they received notice that
their story was nominated. At the end of two weeks (or whenever the
liaison runs out of ways to try to contact the author, whichever comes
later), the liaison will go back to the nominator. The nominator can
choose to try to get in touch with the author themselves; or they can
opt to have the nomination withdrawn so they can nominate a new story.
(This becomes important if the author nominates twenty stories, the
maximum each nominator can put forward.)
Authors don't need to actually complete the story form in this time; a
quick two-sentence email to their liaison will do the trick.
ELIGIBILITY OF POEMS IN LONGER WORKS
We discussed what to do with poems that also appears as "songs" in
larger works. If a poem is used in a story, perhaps as a song sung by
some of the characters, it was unclear whether one's competing,
affects the other's eligibility. According to our rules, if a part of
a series competes the whole series cannot compete later because the
already-nominated part would in affect be competing twice.
It was decided that, if the poem was by a different author than the
story, they could both compete. This is because if the poem competes
first, the author of the story didn't have a chance to give
permission; and vice versa if the story competes first. However, if
the poem and story are both by the same author then they do affect the
eligibility of each other, so that if a story competes the poem
contained in it can't compete in the future; and if the poem competes
the story is only eligible if it can be modified to not include the poem.
This policy only applies to stories nominated beginning in 2008. If
your poem or your story that includes a poem competed in the past, the
story or poem that didn't already compete is still eligible.
And that's a mouthful! This is a complex rule, so if you think you're
likely to be affected please ask for clarification if you need it.
ELIGIBILITY OF WIPS
In the past works-in-progress needed to have been updated in the year
proceeding the nomination season in order to be eligibile. We dropped
that requirement. Works-in-progress are eligible no matter when they
were last updated. The only requirement is that they can't have
competed in a previous year.
ANTHOLOGIES
We talked a lot about anthologies: what counted as one, whether they
should be eligible, and how to allow them to compete on as even a
playing-field as possible. Often authors collect their drabbles,
ficlets, and one-shots into collections, where the different pieces
may not have much in common. This makes it hard for MEFA reviewers to
talk about the piece as a whole in their reviews.
Only the author can decide whether a set of stories will do best
competing as a collection or as individual parts, and it's the
author's choice whether to select a nomination for an anthology. If an
anthology is nominated, the author will be given three choices:
1. Allow the anthology as a whole to compete. The individual parts
won't be eligible again in the future.
2. Decline the whole nomination. The anthology won't compete, and both
the anthology and the individual parts will be eligible in the future;
the nominator won't lose the nomination and will be able to nominate a
new story.
3. Replace the nomination of the anthology with any individual story
that's part of the anthology. The anthology will not be eligible in
the future, but the other parts that have not already competed will be
eligible in the future.
In either case, the choice is the author's.
*******
I think that's it! There will be some additions to the website, but no
other major policy changes. I'll do another report on categorizing
once we're done with that discussion in a few weeks.
Marta
(MEFA Admin.)
Msg# 8603
Re: Post-Mortem Report: Nominations and Eligibility Posted by Elena Tiriel January 22, 2008 - 1:06:48 Topic ID# 8602Hi Marta,
On Jan 21, 2008 10:27 PM, aure_enteluva <melayton@gmail.com> wrote:
>
>
> 2. Decline the whole nomination. The anthology won't compete, and *both
> the anthology and the individual parts will be eligible in the future;*
> the nominator won't lose the nomination and will be able to nominate a
> new story.
>
> Shouldn't that be something like *either the anthology or its individual
> parts will be eligible in the future* ?
>
> - Barbara<http://groups.yahoo.com/group/MEFAwards/message/8602;_ylc=X3oDMTM1b2IzOWRmBF9TAzk3MzU5NzE0BGdycElkAzEyNTM4NzIyBGdycHNwSWQDMTcwNTIxMzA0MARtc2dJZAM4NjAyBHNlYwNmdHIEc2xrA3Z0cGMEc3RpbWUDMTIwMDk4MzI2NgR0cGNJZAM4NjAy><http://groups.yahoo.com/group/MEFAwards/post;_ylc=X3oDMTJxY21zOTRkBF9TAzk3MzU5NzE0BGdycElkAzEyNTM4NzIyBGdycHNwSWQDMTcwNTIxMzA0MARtc2dJZAM4NjAyBHNlYwNmdHIEc2xrA3JwbHkEc3RpbWUDMTIwMDk4MzI2Ng--?act=reply&messageNum=8602>
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[Non-text portions of this message have been removed]
Msg# 8604
Re: Post-Mortem Report: Nominations and Eligibility Posted by melayton@gmail.com January 22, 2008 - 15:42:21 Topic ID# 8602Hi Barbara,
but it's a bit ambiguous.
If you decline the nomination of an anthology, the anthology is still
eligible for future years. And the individual parts of said eligible are
also still eligible. HOWEVER - if you ever accept a nomination for the
whole anthology, or for an individual part, that would affect the
eligibility.
So "either" probably would have been the better word.
Marta
> >Thanks for clearing this up. I did mean that both were still eligilbe,
> > 2. Decline the whole nomination. The anthology won't compete, and *both
> > the anthology and the individual parts will be eligible in the future;*
> > the nominator won't lose the nomination and will be able to nominate a
> > new story.
> >
>
> > Shouldn't that be something like *either the anthology or its individual
> > parts will be eligible in the future* ?
> >
>
but it's a bit ambiguous.
If you decline the nomination of an anthology, the anthology is still
eligible for future years. And the individual parts of said eligible are
also still eligible. HOWEVER - if you ever accept a nomination for the
whole anthology, or for an individual part, that would affect the
eligibility.
So "either" probably would have been the better word.
Marta
If you have any questions about the archive, or would like to report a technical problem, please contact Aranel (former MEFA Tech Support and current Keeper of the Archive) at araneltook@mefawards.org or at the MEFA Archive group..